Submit the completed Expense Report with all the details and evidence such as bills and receipts to your employer in order for him/her to go through the report and accept your grant.ġ0+ Travel Expense Report Templates 1. This is the last piece of the puzzle, to get yourself reimbursed for the expenses made during a business trip. Step 5: Get It Approved By the Decision Making Committee Also, mention the amount of money prepaid by the company and the balance to be compensated. Also, attest copies of the tickets and the boarding pass to make sure the employee can verify the expenses efficiently and reimburse you in time.Įnter all the expenses along with its cost in the tables provided including airfare, local transportation, accommodation, meals and other expenses such as money spent on gifts/token of gratitude for the client or partner. Store and attach the receipts along with the report as proof of the transactions if required. Step 3: Store the Bills and Receipts to Submit to the Company Also mention the date of travel, its duration and all the necessary information regarding the trip which will help in smoothing the reimbursement procedure. Input your name, employee ID number, the name of the department you are a part of and most importantly, the destination and purpose of travel. However, those made to make sure that the trip is a success from the business standpoint are to be compensated by the required authorities, so distinguish between the two before presenting the expense report to your superiors or the people in charge. 5 Steps to Write a Travel Expense Report Step 1: Identify the Reimbursable ExpensesĮxpenses made for personal interest are not refundable.